What programs are commonly referred to as office programs
What programs are commonly referred to as office programs
Task 1. Answer the following questions.
1. What are applications programs? 2. What is referred to as a package (or a suite)? 3. What applications programs do you know? 4. What programs are commonly referred to as office programs? Give an example of an office package. 5. What is a useful feature of most office suites? 6. What computer hardware is usually used in the doctors’ practice? 7. What is the Patient Browser program? 8. How do you search for patient records? 9. What is a default button? 10. What do you know about games consoles? 11. What simulation programs do you know? Give an example of such a program. How does it work? 12. What does the ASP provide? 13. What is the role of remote access? 14. What are advantages and disadvantages of this system?
Task 2. Find the English equivalents for the following Russian word combinations.
1. підготовка стандартних листів; 2. платіжна відомість; 3. база даних; 4. пересилати по лінії зв’язку; 5. пакет програм діловодства; 6. програма представлення даних; 7. критерії пошуку; 8. програма моделювання (імітації); 9. типові прикладні програми; 10. віддалений доступ; 11. виділена лінія; 12. пакет прикладних програм.
Task 3. Fill in the blanks with the words or word combinations from the box.
| an ASP, flexibility, a leased line, default button, Microsoft office, office packages, electronic commerce package, search criteria, package |
Task 4. March the terms in Table A with the statements in Table B.
| Table A | Table B |
| 1. wordprocessor 2. mailmerge 3. tab (key) 4. package (software) 5. download 6. icon 7. upgrade 8. simulation 9. payroll package | a. an application program or collection of programs that can be used in different ways. b. to copy a file from a server to a client computer in a network. c. a small picture used in a WIMP system to represent a program folder or file or performance of a system d. a change that improves the features. e. a type of computer application program used for typing and editing text documents. f. the computer keyboard key that is used to move the cursor to the next tabulation point in a wordprocessor program so that data can be spaced evenly on the screen. g. a wordprocessing facility that causes a mailing list to be automatically combined with a standard letter to produce a separate copy of the letter addressed to each person on the mailing list. h. a set of computer programs used for calculating pay cheques. i. a programmed virtual environment that imitates a real or planned system. |
Task 5. Mark the following as True or False.
1. The advantages of this system include: the need for a broadband network connection or a leased line. 2. Sim City is a simulation program in which the user has to develop a city by building roads and 3D (three-dimensional) buildings, setting taxes, etc. 3. Tomb Raider is a popular adventure game that appeared only in one version. 4. Applications programs are programs that allow the user to do various types of work on a computer e.g. wordprocessors, databases. 5. A set of related applications programs is referred to as database. 6. Tomb Raider is a popular office package. 7. Mailmerging is a useful feature found in most office suites. 8. The default button is the option that is selected automatically. 9. The Patient Browser Program is a type of adventure game that has appeared in various versions.
Task 6. Problem-Solving. Study these versions of Office Suite and which version provides the best for the following users. The versions are listed from cheapest to most expensive.
Post-reading Activity
Task 1. Answer the following questions.
1. What are applications programs? 2. What is referred to as a package (or suite)? 3. What applications programs do you know? 4. What programs are commonly referred to as office programs? Give an example of an office package. 5. What is a useful feature of most office suites? 6. What computer hardware is usually used in the doctors’ practice? 7. What is the Patient Browser program? 8. How do you search for patient records? 9. What is a default button? 10. What do you know about games consoles? 11. What simulation programs do you know? Give an example of such a program. How does it work? 12. What does the ASP provide? 13. What is the role of remote access? 14. What are advantages and disadvantages of this system?
Task 2. Find the English equivalents for the following Russian word combinations.
1. подготовка стандартных писем; 2. платежная ведомость; 3. база данных; 4. пересылать по линии связи; 5. пакет программ делопроизводства; 6. программа представления данных; 7. критерии поиска; 8. программа моделирования (имитации); 9. типовые прикладные программы; 10. удаленный доступ; 11. выделенная линия; 12. пакет прикладных программ; 13. элементы данных для подкачки.
a. download; b. application package; c. presentation program; d. simulation program; e. generic applications; f. remote access; g. search criteria; h. office package; i. payroll; j. database; k. a leased line; l. mailmerging; m. swap items.
Task 3. Fill in the blanks with the words or word combinations from the box.
| an ASP, flexibility, a leased line, default button, Microsoft office, office packages, electronic commerce package, search criteria, package |
Task 4. March the terms in Table A with the statements in Table B.
Introduction to Applications Programs
Software is the word used to refer to programs (sets of computer instructions written in a computer language) and data that is input, processed and output by a computer system.Applications programs are programs that allow the user to do various types of work on a computer e.g. wordprocessors, databases. A set of related applications programs is referred to as a package (or suite).Common applications programs include:
| spreadsheets | for performing calculations using formulas |
| databases | for storing data so that it can be easily searched and sorted |
| PIM (personal information manager) | for keeping track of appointments, address book, task list, etc. |
| DTP (desktop publishing program) | for creating publications to be printed by a professional printer |
| developertools | for writing programs to add features to existing applications and creating integrated program systems |
| accounts | for keeping business accounts |
| payroll | for calculating salaries |
Other popular applications programs include (read the definition of the programs and match the name of the program with its definition):
| word processors | for creating multimedia slide shows |
| graphics | for performing various business tasks |
| games | for editing graphic images |
| presentation program | for creating and editing web pages |
| for sending electronic mail messages | |
| small business tools | for playing fast action games |
| website editor | for creating and editing texts |
| image editor | for drawing |
Some applications programs, such as wordprocessors, spreadsheets and databases, are commonly referred to as office programs because they are commonly used in a typical office. Office packages (or suites) such as Microsoft Office are sets of interrelated office programs. Different versions of office suites are usually available containing different combinations of programs. Mailmerging is a useful feature found in most office suites that combines a database with a wordprocessor document to automatically produce a copy of a standard letter for each record in the database.
A variety of computer hardware is used in offices including (match the word with its definition):
| PC | · a powerful computer that stores and allows users access to data files on a network |
| Network | · a compact disk read only memory storage device that is cheap to produce and suitable for storing large amounts of data |
| File server | · computers connected together |
| Laser Printer | · a low quality printer that prints by hammering pins on the paper to print an image made up of dots. The hammering action means that it can print on special multipart paper where a number of copies are produced at the same time. |
| Dot-matrix printer | · common name for an IBM compatible personal computer |
| CD-ROM | · a very high quality text and graphics printer that has a photosensitive drum that deposits toner powder on the paper |
4. Read the text again and answer the questions:
1. What is software?
2. What are application programs?
3. What is a package or suite?
4. What applications programs do you use at home?
5. What applications programs are useful for small businesses?
6. What are office programs?
7. What is mailmerging?
8. What hardware is commonly used in an office?
5. Give Russian equivalents to the following words and phrases:
Software, data, applications programs, spreadsheets, developer, accounts, payroll, salaries, wordprocessors, graphics, editor, image, performing various business tasks, mailmerging, interrelated office programs, wordprocessor document, database, IBM compatible, hammer, made up of dots, CD-ROM,large amounts of data.
6. Give English equivalents to the following words and phrases:
Данные, набор, искать, сортировать, хранить (2), настольный, создать, рассчитать заработную плату, редактировать, рисовать, электронная почта, отправлять сообщения, выполнять задания, Интернет-страница, версия, набор офисных программ, полезная черта, автоматически создавать копию, для каждой записи в базе данных, ПК, сеть, мощный компьютер, доступ к данным, лазерный принтер, несколько копий одновременно, дешевый в производстве.
Text A. APPLICATIONS PROGRAMS
Software is the word used to refer to programs (sets of computer instructions written in a computer language) and data that is input, processed and output by a computer system.
Applications programs are programs that allow the user to do various types of work on a computer e.g. wordprocessors, databases. A set of related applications programs is referred to as a package (or a suite). Common applications programs include:
| wordprocessors | for creating and editing texts |
| spreadsheets | for performing calculations using formulas |
| databases | for storing data so that it can be easily searched and sorted |
| graphics | for drawing |
| games | for playing fast action games |
| accounts | for keeping business accounts |
| payroll | for calculating salaries |
| presentation program | for creating multimedia slide shows |
| for sending electronic mail messages | |
| PIM (personal information manager) | for keeping track of appointments, address book, task list, etc. |
| DTP (desktop publishing program) | for creating publications to be printed by a professional printer |
| small business tools | for performing various business tasks |
| website editor | for creating and editing webpages |
| image editor | for editing graphic images |
| developer tools | for writing programs to add features to existing applications and creating integrated program systems |
Some applications programs, such as wordprocessors, spreadsheets and databases, are commonly referred to as office programs because they are commonly used in a typical office. Office packages (or suites) such as Microsoft Office are sets of interrelated office programs. Different versions of office suites are usually available containing different combinations of programs. Mailmerging is a useful feature found in most office suites that combines a database with a wordprocessor document to automatically produce a copy of a standard letter for each record in the database.
A variety of computer hardware is used in the doctors’ practice in this unit including:
| PC | common name for an IBM compatible personal computer |
| network | computers connected together. |
| file server | a powerful computer that stores and allows users access to data files on a network. |
| laser printer | a very high quality text and graphics printer that has a photosensitive drum that deposits toner powder on the paper |
| dot-matrix printer | a low quality printer that prints by hammering pins on the paper to print an image made up of dots. The hammering action means that it can print on special multipart paper where a number of copies are produced at the same time. |
| CD-ROM | a compact disk read only memory storage device that is cheap to produce and suitable for storing large amounts of data. |
For example, the Patient Browser program (GPASS) is a type of database for sorting and searching patient records. To search, you select different option screens by clicking on a tab with a mouse and inputting the search criteria (details of what you are looking for) in text boxes known as criteria boxes. Different button icons can be clicked to perform different operations e.g. the Find button. The default button is the option that is selected automatically.
Tomb Raider is a popular adventure game that has appeared in various versions. The main character is represented by a female animated image, known as Lara Croft. The user follows a storyline in which they have to solve puzzles and control the movements of the main character, sometimes having to react quickly to avoid dangerous obstacles. It is available on well-known games consoles (specialized games computers) called Play Station and Dreamcast manufactured by a company called Sega.
Sim City is a simulation program (a program that simulates real life) in which the user has to develop a city by building roads and 3D (three-dimensional) buildings, setting taxes, etc. They also have to control objects such as simulated cars and people. The user can download (copy from a server computer) additional objects and swap items with other users using a special website.
An ASP (application service provider) rents applications to users i.e. instead of buying software, the user pays for using applications as and when they need them.
The ASP provides the software, manages the hardware and provides storage space, security controls and the physical links to customers. The ASP normally leases storage space for programs and data from data centers (facilities for storing large amounts of information) owned by data storage specialists.
This gives the user more flexibility and saves them having to install and maintain programs, upgrade (install newer versions of programs), deal with viruses (programs that can reproduce themselves and are written with the purpose of causing damage or causing a computer to behave in an unusual way) and manage e-mail systems (electronic mail systems).
Disadvantages of this system include: the need for a broadband (high bandwidth i.e. a connection with a high signal capacity network connection or a leased line (a cable connection that is rented for use in a communications system) and dependence on the ASP to provide a secure, reliable, readily available service.
Post-reading Activity
Task 1. Answer the following questions.
1. What are applications programs? 2. What is referred to as a package (or a suite)? 3. What applications programs do you know? 4. What programs are commonly referred to as office programs? Give an example of an office package. 5. What is a useful feature of most office suites? 6. What computer hardware is usually used in the doctors’ practice? 7. What is the Patient Browser program? 8. How do you search for patient records? 9. What is a default button? 10. What do you know about games consoles? 11. What simulation programs do you know? Give an example of such a program. How does it work? 12. What does the ASP provide? 13. What is the role of remote access? 14. What are advantages and disadvantages of this system?
Task 2. Find the English equivalents for the following Russian word combinations.
1. підготовка стандартних листів; 2. платіжна відомість; 3. база даних; 4. пересилати по лінії зв’язку; 5. пакет програм діловодства; 6. програма представлення даних; 7. критерії пошуку; 8. програма моделювання (імітації); 9. типові прикладні програми; 10. віддалений доступ; 11. виділена лінія; 12. пакет прикладних програм.
Task 3. Fill in the blanks with the words or word combinations from the box.
| an ASP, flexibility, a leased line, default button, Microsoft office, office packages, electronic commerce package, search criteria, package |
Task 4. March the terms in Table A with the statements in Table B.
| Table A | Table B |
| 1. wordprocessor 2. mailmerge 3. tab (key) 4. package (software) 5. download 6. icon 7. upgrade 8. simulation 9. payroll package | a. an application program or collection of programs that can be used in different ways. b. to copy a file from a server to a client computer in a network. c. a small picture used in a WIMP system to represent a program folder or file or performance of a system d. a change that improves the features. e. a type of computer application program used for typing and editing text documents. f. the computer keyboard key that is used to move the cursor to the next tabulation point in a wordprocessor program so that data can be spaced evenly on the screen. g. a wordprocessing facility that causes a mailing list to be automatically combined with a standard letter to produce a separate copy of the letter addressed to each person on the mailing list. h. a set of computer programs used for calculating pay cheques. i. a programmed virtual environment that imitates a real or planned system. |
Task 5. Mark the following as True or False.
1. The advantages of this system include: the need for a broadband network connection or a leased line. 2. Sim City is a simulation program in which the user has to develop a city by building roads and 3D (three-dimensional) buildings, setting taxes, etc. 3. Tomb Raider is a popular adventure game that appeared only in one version. 4. Applications programs are programs that allow the user to do various types of work on a computer e.g. wordprocessors, databases. 5. A set of related applications programs is referred to as database. 6. Tomb Raider is a popular office package. 7. Mailmerging is a useful feature found in most office suites. 8. The default button is the option that is selected automatically. 9. The Patient Browser Program is a type of adventure game that has appeared in various versions.
Task 6. Problem-Solving. Study these versions of Office Suite and which version provides the best for the following users. The versions are listed from cheapest to most expensive.
Office applications
Microsoft Office is a powerful service that helps you unleash your best ideas, get things done, and stay connected on the go. Simply sign in for a personalized experience and all the most up-to-date Office applications, with new and enhanced features continually being added.
For system requirements, the monthly subscription-based service available for business, education, and government organizations, see Microsoft 365 system requirements.
Microsoft Word
Microsoft Word is a full-featured word processing program for Windows and Mac operating systems. See more on Word with Microsoft 365.
Microsoft Excel
Microsoft Excel is a spreadsheet program that features calculation, graphic tools, pivot tables, and macro programming language support for Windows and Mac operating systems. See more on Excel with Microsoft 365.
Microsoft PowerPoint
Microsoft PowerPoint is a presentation program for Windows and Mac operating systems. See more on PowerPoint with Microsoft 365.
Microsoft OneNote
Microsoft OneNote is a free-form note-taking program for Windows and Mac operating systems. See more on OneNote.
Microsoft Outlook
Microsoft Outlook is an email program for Windows and Mac operating systems. See more on Outlook with Microsoft 365.
Microsoft Publisher
Microsoft Publisher is a desktop publishing program for Windows operating systems. See more on Publisher with Microsoft 365.
Microsoft Access
Microsoft Access is a database management solution for Windows operating systems. See more on Access with Microsoft 365.
Skype for Business
Skype for Business is an instant messaging client and unified communications application. See What’s new in Skype for Business Server 2019.
Microsoft InfoPath
Microsoft InfoPath is a program that allows you to design, distribute, complete, and submit electronic forms. You may choose to add the InfoPath Form Web Part to a SharePoint Online site. Learn more about the InfoPath Form Web Part.
To learn how PowerApps, the successor to InfoPath, can improve business productivity in SharePoint without writing code, see Customize SharePoint with PowerApps.
Windows 10 apps
Some Office applications, such as Excel and Word, have tiles pinned to the Start screen of Windows 10, Windows 8, and Windows 7 by default. Learn more about finding and starting Office applications in Windows.
Office Mobile for iPad/iPhone
Office Mobile for iPad and iPhone includes your favorite Office apps, like Word for iPad/iPhone, Excel for iPad/iPhone, and PowerPoint for iPad/iPhone. The apps are available to download for free, and with applicable plans, you can create and edit documents on your iPad or iPhone. For more information, see Set up the Office app and Outlook on iOS devices.
Office Mobile for Android
Office Mobile for Android includes your favorite Office apps, like Word for Android, Excel for Android, and PowerPoint for Android. The apps are available to download for free, and with applicable plans, you can create and edit documents on your Android devices. For more information, see Set up Office apps and email on Android.
Office Mobile for Windows Phone
Office Mobile for Windows Phone includes your favorite Office apps, like Word for Windows Phone, Excel for Windows Phone, and PowerPoint for Windows Phone. The apps are available to download for free, and with applicable plans, you can create and edit documents on your Windows Phone. For more information, see Set up Office apps and email on Windows Phone.
Office for Windows 10 Mobile
Office for Windows 10 Mobile apps are optimized for touch and smaller screens on Windows 10 phones and tablets. The apps are available to download for free on the Windows Store. For more information, see Get Office for Windows 10 Mobile.
Feature availability
To view feature availability across plans, standalone options, and on-premises solutions, see Office applications service description.